AI Automation
Sales Automation Tool
LLM-powered sales workflow that reduces proposal creation time by 80%
Jun 2025 - Present
80%
Faster proposals
99%
Transcription accuracy
100%
Automated follow-up
Overview
Deployed an LLM-powered workflow triggered by sales call recordings. The system automatically saves calls to Google Drive, uses OpenAI Whisper for transcription, GPT for insight extraction, and generates client-ready PDF proposals. This automation reduced proposal creation time by 80% and streamlined the entire sales follow-up process.
Challenge
Manually creating proposals from sales calls was time-consuming, inconsistent, and delayed client follow-up, reducing conversion rates.
Solution
Automated transcription, AI-powered insight extraction, and automatic PDF generation with integrated email follow-up system.
Key features
Automated Transcription
OpenAI Whisper transcribes sales call recordings with 99% accuracy
AI Insight Extraction
GPT analyzes conversations to extract key client requirements and pain points
Speaker Diarization
Deepgram API identifies and labels different speakers in the conversation
Automated PDF Generation
Converts proposals to HTML and PDF via PDFShift for professional delivery
Smart Follow-up
Automatically emails proposals to clients with personalized follow-up content
How it's built
Workflow Architecture
The system follows a streamlined pipeline: Call Recording → Google Drive Storage → Whisper Transcription → GPT Analysis → PDF Generation → Automated Email Delivery.
AI Integration
Used Deepgram API for speaker diarization and designed custom GPT prompts to produce Executive Summaries and Next Steps based directly on call content.
Document Processing
Converted proposals from structured data to HTML templates, then to professional PDFs using PDFShift API, with automatic Google Drive storage and email distribution.